Job Title: Administrative Assistant 2
Location: Roanoke, VA
Zip Code: 24013

Description:

Administrative Assistant 2 Location: Roanoke Job Code: 507 # of openings: 1 Description Hayes, Seay, Mattern & Mattern, Inc. (HSMM) offers architectural and engineering consulting services to clients at locations across the United States and around the world. We provide comprehensive services for building and infrastructure development and for protection and restoration of the natural environment from 20 regional offices. From a four-person partnership founded in 1947, HSMM has become a nationally ranked, awarding winning firm with a staff of 600+ architects, engineers, and support professionals. Our growth is a direct result of our commitment to quality design, technological innovation, and client service. HSMM is searching for a FULLTIME Administrative Assistant to: Provide administrative support for Roanoke Transportation Regional Manager, Project Management and Business Development Coordinator. Responsible for general correspondence, spreadsheets, etc. Input into Business Management software, such as BST Invoice preparation, invoice collections, assist in office accounting (i.e., coordination of accruals, profit/loss and utilization spreadsheet preparation) PM support (i.e., client assistance, QA/QC assistance and answer phones when PMs are unavailable) File management Coordinate travel arrangements Occasional support of receptionist and other clerical staff in E & T Building Education (Minimum Required): Associate's Degree in Business or related field Experience Minimum: Minimum of 5 years in an administrative position required. Strong oral and written communication skills. Strong organizational skills Strong accounting and computer skills Ability and desire to maintain professional interface with clients Experience with Microsoft Outlook and Office, especially Word, Excel and Powerpoint Other Required: Self-starter - ability to work independently. Flexibility in schedule to allow occasional overtime. Additional Education, Experience and/or Other Qualifications Desired: Prior experience working for an engineering or architectural firm. Experience using Business Management Software such as BST, Oracle, Deltek or similar. EEO M/F/D/V

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