Job Title: Administrative Assistant
Location: Scottsdale, US
Zip Code: 85251

Description:

Overview :
The Administrative Assistant is responsible for providing administrative and clerical support to the Manufacturing & Distribution and Quality Assurance departments of Medicis Pharmaceutical Corp. This position will assist directors and managers with diverse administrative tasks and projects and will also act as part of a team to successfully accomplish department objectives.

Responsibilities :

Perform general clerical and support duties - typing, proof-reading, faxing and copying

Screen and manage email, field telephone calls and messages; follow-up as appropriate

Open, screen and prioritize mail and interoffice correspondence

Draft correspondence, letters, memos and various communications

Perform data entry to support Product Stability Program

Verify entries by Customer Service in the Customer Complaint data base

Support the maintenance and organization of QA Central Files

Prepare meeting schedules and travel arrangements; schedule itineraries and coordinate mailings

Process purchase orders and prepare expense reports

Compile raw data and create basic reports

Make changes and updates to PowerPoint presentations

Coordinate internal department requests

Maintain familiarity with projects, contacts and information

Undertake special projects with minimal supervision

Responsible for the security and confidentiality of all information and documents

Qualifications :

High school diploma; at least one year of college-level education is preferred

Experience (2-3 years) working as an administrative assistant in a corporate environment

PC proficiency to include MS Word, Excel, PowerPoint and email systems (MS Outlook)

Excellent spelling, writing, and speaking skills

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